$569.13one balance, two clocks
Early access
One place to run a music studio.
Lessons and scheduling, invoicing and payments, teacher payroll, instrument repairs, and the reports that tell you how any of it is going.
- Bill families on the terms you actually agreed
- Pay teachers for what they taught
- See who is behind, and who has stopped turning up
Built inside a working music studio, for music studios.
The idea
One customer, one account, one place to look.
A family taking lessons who also brings a guitar in for a fret dress is the same account. Their repair history, lesson attendance, invoices, credits and notes all hang off it.
Most studios end up with a scheduler that knows about lessons, a spreadsheet that knows about money, and a notebook by the bench that knows about repairs. Nothing knows about the family.
B♭ Studio starts from the other end. There is one billing account per family, and every line of business bills into it. What differs is the rhythm: lessons accrue and are invoiced monthly on terms, while a repair is invoiced and due the moment the instrument is collected — because you cannot hand back a guitar against an invoice that is not due for three weeks.
Both invoices still sit on the one account. That is what “one place” means in practice.
What it does
Built as modules, so it can grow.
Each line of business adds only its own part. The shared core — accounts, catalog, invoicing, credits, notes, audit — knows nothing about any of them, which is why a new one is an addition rather than a rewrite.
Lessons
A teacher cannot be booked into two rooms at once.
Scheduling, attendance and make-up credits, feeding straight into the invoice.
SchedulingAttendanceMake-upsTeachersRoomsMaterialsBilling
Nothing is issued until you have read what it is about to do.
One account per family, monthly runs you preview first, credits with real ceilings.
InvoicingBilling runsProrationTaxCreditsPaymentsStatementsRepairs
The instrument does not leave against an unpaid invoice.
Intake to pickup on one board, invoiced and payable at the counter.
Work ordersQuotesParts & laborPickupPayment gatePayroll
A raise in October does not repay September.
Teacher pay from attendance, at the rate that applied on the day taught.
HoursPaystubsApprovalsStripe ConnectContractor payoutsReports
Who is behind, and who has stopped turning up.
Four questions answered on screen, as a file, or in your inbox on a schedule.
RevenueReceivablesTeacher hoursAttendanceCSV & PDFFamily portal
The front desk stops being the only way to find out what you owe.
Families see their own invoices, lessons, balance and repairs, and pay without calling the desk.
InvoicesLessonsStatementSaved cardsPay onlineMake-ups
Being built next— named here so you know it is not here yet
Production
PlannedStudio sessions and deliverables, with a deposit up front and the balance on delivery.
Two payment events against one job, which nothing else here needs yet.
Ahead
And later, the phone already in their hand.
Native apps for iPhone and iPad are planned — one for staff, one for families. Neither exists today, and nothing else on this site is written as though they do.
For staff
PlannedThe work that happens standing up. Marking attendance in the four minutes between lessons, photographing an instrument at the bench, checking whether the family at the counter owes anything before you hand their guitar back.
The desk is the right place to run a billing month. It is the wrong place to be for most of the rest of the day.
For families
PlannedThe balance, the next lesson and the link to join it — with a notification a parent actually sees, rather than an email arriving beside forty others on a Tuesday morning.
Everything the portal already does, without asking somebody to find a website on a phone while they are parked outside.
Said plainly because the rest of this site is: there is no App Store listing, no TestFlight build and no date. When there is, the early access list hears first.
Money
A billing run you look at before it happens.
Preview the whole month — every account, every line, every proration, and every account it skipped with the reason why. Then commit it, or do not.
Tax is worked out per line and rounded per line, not on the subtotal — which is the difference between an invoice that reconciles and one that is a cent out every month.
Proration counts days inclusively, so a student who starts on the 12th is billed for the 12th. Credits and discounts go through an approval chain with real ceilings, and the person who asked for a credit is never the person who clears it.
And underneath
The parts nobody demos.
It runs on a schedule you can see
Nineteen jobs handle overdue invoices, reminders, late fees, expiring make-ups, statements, postal mail and the monthly payout draft. Each one lists what it last did and what it will change, and each has a button to run it now.
The rules are settings, not code
Around fifty policies — cancellation windows, what counts as chargeable, when a late fee lands, how Auto-Pay is discounted. They are your terms and conditions written as rules the software actually enforces, and any account can override them.
One install, one studio, your name on it
Not a shared tenancy with your data next to someone else’s. Your logo, your colors, your currency and timezone, on your own install — set in Settings rather than requested as a customization.
It is not generally available yet.
B♭ Studio runs a working music studio today. If you run one too, tell us about it — we will get in touch when there is something to show you.
Join the early access list